Housing authorities
3,776 agencies
- PHA Plan and certifications
- Administrative Plan and ACOP, starting with HOTMA and NSPIRE
- SEMAP, utility allowances, flat rents and payment standards
- Capital Fund five-year action plan
Your HUD and USDA paperwork, prepared and filed for you.
CivicFiling drafts, checks, enters and submits the recurring filings of housing authorities, grantees, tribes, small towns, homeless programs and rural rental properties. You vote and sign where the law says you must. We do the rest.
From $100 a month, billed monthlyEvery price is under the micro-purchase limit, so no bid is neededWe file it for you, and fix our own errors free
Example: housing authority, HUD code TX029
Next deadlineNOV 292026
Mercedes Housing Authority
Mercedes, TX
| HUD enforces HOTMA income and asset rules | Jan 1, 2027 |
|---|---|
| NSPIRE inspection standards in your Administrative Plan | Feb 1, 2027 |
| Next annual PHA Plan due to HUD | Jul 18, 2027 |
| Next SEMAP certification | Nov 29, 2026 |
| Utility allowance review | Every year |
| Fiscal year ends | September 30 |
$300 a monthStandard tier. Billed monthly.
68days to January 1
HUD enforces HOTMA on January 1, 2027.
Every Administrative Plan and ACOP needs HOTMA's income and asset policies, and voucher programs need NSPIRE inspection standards by February 1. Send us your current plan and we'll send back a one-page list of what has to change, free, within 48 hours.
Four prices. Everything in scope.
One flat monthly fee covers every recurring filing for your agency, grant or property: drafted, reviewed, filed and tracked.
| Tier | Who it fits | A year |
|---|---|---|
| Small$100 a month |
| $1,200 |
| Standard$300 a month |
| $3,600 |
| Large$750 a month |
| $9,000 |
| Extra Large$1,250 a month |
| $15,000 |
No bid needed
Our highest price is $15,000 a year, the federal micro-purchase limit, so no tier needs competitive quotes. We send the price-reasonableness note for your file.
Billed monthly
No setup fee, no hourly billing, no change orders. Cancel with 30 days' notice.
Founding price lock
Sign by March 31, 2027 and your price stays the same through 2029.
How it works
You get a finished, filed document, not a template to tailor.
See a free sample
We draft one real section from your own documents, or check your policies against HOTMA and NSPIRE. Yours to keep.
We prepare everything
Every document is drafted, checked against the regulations and HUD's or USDA's templates, and reviewed by a person.
We file it
We enter and submit it. Your part is a board vote or a signature where the law requires one.
We watch the next deadline
Reminders 60 days out, and a short memo whenever a rule changes.
Who we serve
Small offices carrying federal paperwork, usually with one or two people doing everything else too.
CDBG and HOME grantees
1,235 cities, counties and states
- Annual Action Plan
- CAPER
- Substantial amendments and public notices
- Section 3 and labor standards reports
Tribal housing
About 594 recipients
- Indian Housing Plan
- Annual Performance Report
Small towns with a state CDBG grant
About 3,000 open grants
- Next year's state application
- Progress and financial reports
- Labor standards, Section 3 and procurement files
- Closeout
Homeless programs
6,711 grants in 372 Continuums of Care
- Annual Performance Report in Sage
- Renewal application in e-snaps
- Lead agencies: consolidated application and annual counts
USDA rural rental properties
12,420 properties
- Annual budget package (RD 3560-7) and narrative
- Utility allowance analysis and rent notices
- Year-end package and plan updates
Full service, done properly
The software drafts. A person reviews and files. Nothing touches a government system that shouldn't.
- We submit for youUnder our own logins wherever a system allows a contractor. Where HUD reserves the final click for your director, we enter everything and the director signs and submits in about five minutes.
- No bots on government loginsWe never use anyone else's credentials or automate a HUD or USDA login. A named person on our team enters and submits by hand.
- A verified filing recordFrom December 2026, every document we deliver carries a QR code linked to a tamper-proof, timestamped record of the version reviewed, adopted and filed.
- Fixed free if it comes backIf HUD, USDA or your state sends anything back because of our error, we fix it at no charge.
Start with a free sample
Tell us who you are. We'll draft one real section from your own documents, so you can judge the work before you spend anything.
- Housing authoritiesThe HOTMA income chapter of your Administrative Plan, or the full policy check.
- Grantees and small townsPart of your next CAPER, Action Plan or state report.
- Homeless programs and USDA propertiesAn APR narrative or a budget narrative.