HUD enforces HOTMA on January 1, 2027. Housing authorities: get your Administrative Plan and ACOP checked, free, in 48 hours.Get the free policy check
CivicFiling

Who we serve

Six kinds of office that owe recurring federal paperwork on fixed deadlines. We cover all of it, from $100 a month.

Housing authorities3,776 agenciesCDBG and HOME grantees1,235 cities, counties and statesTribal housingAbout 594 recipientsSmall towns with a state CDBG grantAbout 3,000 open grantsHomeless programs6,711 grants in 372 ContinuumsUSDA rural rental properties12,420 properties

Look up your own deadlines

Housing authorities

3,776 public housing agencies. Fiscal years end on June 30, December 31, September 30 or March 31, so deadlines fall all year.

FilingWhen
Annual PHA Plan and certifications75 days before the fiscal year starts, after a 45-day public review and a hearing (agencies over 550 units and vouchers, and troubled agencies)
Five-Year PHA Plan, civil-rights certification and hearingEvery five years; certification and hearing every year
Administrative Plan and ACOPHUD enforces HOTMA from January 1, 2027; NSPIRE voucher inspection standards by February 1, 2027
SEMAP certificationWithin 60 days of fiscal year end; every other year for programs under 250 vouchers
Utility allowances, flat rents, payment standardsEvery year
Capital Fund five-year action planUpdated every year in HUD's EPIC system

CDBG and HOME grantees

1,235 cities, counties and states that receive formula grants.

FilingWhen
Annual Action Plan45 days before the program year starts, never after August 16
CAPER90 days after the program year ends
Substantial amendmentsWhen plans change, after a 30-day comment period
Section 3 and labor standards (HUD-4710)Yearly and twice a year

Tribal housing

About 594 tribes and tribally designated housing entities receiving Indian Housing Block Grants.

FilingWhen
Indian Housing Plan75 days before the program year starts
Annual Performance Report90 days after the program year ends

Small towns with a state CDBG grant

Towns and counties too small for their own allocation receive CDBG through their state, often with a clerk and a mayor and nobody else. Environmental reviews and on-site worker interviews stay with the town or its engineer.

FilingWhen
Application to the stateEach state's annual round
Progress and financial reportsQuarterly or twice a year, by state
Labor standards, Section 3 and procurement filesThroughout construction
Closeout reportAt the end of the grant

Homeless programs

6,711 Continuum of Care grants in 372 Continuums, most run by small nonprofits.

FilingWhen
Annual Performance Report in Sage90 days after each grant year ends
Renewal application in e-snapsWhen HUD opens the annual competition
Lead agencies: consolidated application, point-in-time and housing inventory counts, system performance reportsEvery year

USDA rural rental properties

12,420 Section 514 and 515 properties, usually run by a management agent.

FilingWhen
Annual budget (Form RD 3560-7) with narrative and utility allowance support, through MINC60 days before the property's fiscal year, or 90 days if rents or utility allowances change
Year-end report package (the accountant's statements stay with your CPA)Within 90 days of fiscal year end
Management plan, affirmative marketing plan and tenant selection planAs required and as rules change