Sample: CAPER narrative
The narrative sections of a Consolidated Annual Performance and Evaluation Report, with the tables HUD's template asks for.
Sample with a fictional clientCAPER, program year 2025
Summary: Millbrook spent $1,184,000 of CDBG and $412,000 of HOME funds, met or exceeded 6 of its 8 annual goals, and spent 100% of CDBG on activities benefiting low- and moderate-income residents, against HUD's 70% minimum.
CR-05: Goals and outcomes
In its second program year under the 2024–2028 Consolidated Plan, Millbrook focused on keeping existing homeowners housed and on public infrastructure in its two low- and moderate-income target areas.
| Goal | Indicator | Expected | Actual | Percent |
|---|---|---|---|---|
| Owner-occupied rehabilitation | Households | 18 | 21 | 117% |
| New affordable rental units (HOME) | Units | 8 | 8 | 100% |
| Tenant-based rental assistance (HOME) | Households | 20 | 17 | 85% |
| Sidewalk and ADA improvements | Persons | 4,200 | 4,615 | 110% |
| Senior services | Persons | 350 | 402 | 115% |
| Youth programs | Persons | 180 | 196 | 109% |
| Fair housing outreach | Persons | 500 | 530 | 106% |
| Small business assistance | Businesses | 6 | 3 | 50% |
Two goals fell short. Tenant-based rental assistance served 17 households because rents rose faster than the payment standard, raising assistance per household. Small business assistance reached 3 businesses after one subrecipient withdrew in March; the City has since selected a replacement and expects to meet the goal in program year 2026.
CR-10: Racial and ethnic composition of families assisted
The table HUD's template requires is filled from IDIS report PR23 for each program. In a real CAPER we reconcile it to PR23 before you see the draft.
CR-15: Resources and investments
| Source | Available | Expended |
|---|---|---|
| CDBG | $1,310,000 | $1,184,000 |
| HOME | $655,000 | $412,000 |
| Program income | $48,000 | $48,000 |
Sixty-two percent of CDBG spending was in the North and Riverside target areas. HOME match of $103,000 came from donated land and City general funds, and the City carries excess match of $221,000 into next year.
CR-20: Affordable housing
Millbrook assisted 46 households against a one-year goal of 46. Rehabilitation exceeded its goal; rental assistance fell short for the reason given in CR-05.
CR-35 and CR-40: Other actions, monitoring and citizen participation
The City monitored all 7 subrecipients during the year, including 3 on site, with no findings. The CAPER was published September 8, 2026 for a 15-day comment period, announced in the Millbrook Ledger and on the City website. [A real CAPER lists every comment received and the City's response.]
Timeliness
On May 2, 2026, Millbrook's unexpended CDBG balance was 1.21 times its annual grant, within HUD's 1.5 timeliness standard.